The subject of computer backup solutions has always been a topic of importance when it comes to preserving critical data on your workstations and server computers. These days there are more options available to you in this arena, which can be both a help and a hindrance. On one hand, having more options is helpful because better solutions have been brought to the marketplace from which you can now choose to fit your needs. A hindrance exists in that the multitude of choices might scare off less technical users and cause them to avoid the issue of backing up their data altogether, which can have a disastrous outcome.

It does not have to be complicated nor time consuming, so there is no good reason not to tackle the issue of backing up your computers. Rest assured that our trained and certified backup and recovery specialists stand at-the-ready to assist you and your organization is determining what solution is the right fit for your organization’s tolerance for data loss and system downtime.

The Philosophy

We all know that backing up can preserve the information that is stored on your computer, but how far do you take your backup philosophy? It depends on what you can ‘afford’ to lose.

To one computer user, just backing up periodically will suffice. The thought here is that if you lose your data, you can restore it apart from your operating system, and the time that this takes is not a critical consideration. Many home users fall into this category. It makes sense as long as you are not dependent upon your computer for time-sensitive applications and tasks and/or for accessing and retrieving data relative to finances, etc.

To another user, this philosophy is not enough. Those who depend on their data and computer for more than just casual personal computing understand that if a hard drive fails, their business is down until they can get it back up and running again. Home users who store irreplaceable photographs and home video on their computers will also fall into this category. A more comprehensive backup plan is recommended to help recover from disasters in a timely fashion.

Computer Backup Solutions Options

There are several ways to tackle backups of your important data:

1. Built-in operating system options. Microsoft Windows operating systems provide built-in back up capabilities that allows you to back up your documents or files onto external media. Beginning with Windows XP and its Automated System Recovery feature, each successive Microsoft desktop operating system included the capability to help recover your entire hard drive if necessary. These backup solutions are reliable and provide a built-in way for you to back up your data without having to buy an additional program to do so.

2. Manual copying onto external devices. You can always resort to the old stand-by method of backing up by manually copying your data onto an external hard drive, USB memory stick or other external device such as a recordable CD, DVD if you have one. This is cumbersome, but if you do not have a lot of files, it may be an acceptable solution for you. The pitfalls with this method are that if you have multiple files, you have to make sure you get all of them, and you may need numerous target media to save all of your files to.

3. Online options for backing up over the Internet. The more common option for offsite storage of file and folder data backup is provided by online companies that enable backup and restoration of your documents and files over an encrypted high-speed Internet connection to any PC or server. A small background application backs up and transfers your files to a hosted storage area in a remote datacenter when your computer is idle; however, this is not a comprehensive disaster recovery solution in the event your entire hard drive was to fail. This solution works best when targeted at protecting individual files and documents on a PC, Mac, or server and is generally a subscription-based service for which you pay a monthly fee for use.

4. Making an image of your hard drive. This is a more comprehensive backup and disaster recovery solution generally performed by technically savvy computer users and businesses that value complete recovery of their critical systems. This option includes using a specialized 3rd-party backup program to make an image of your entire hard drive, which can then be “re-imaged” in case of catastrophic failure to a new hard drive or to a completely new system, providing a method for implementing a true full hard drive disaster recovery plan. Using this solution, within a short period of time, you can be back up and running with ALL of your documents, settings, programs and EVERYTHING intact, as if the disaster never occurred.

The way to determine the best solution to fit your needs is to ask yourself how soon you need to be back up and running after encountering a disaster (commonly called your Recovery Time Objective or RTO), and how much data you are willing to do without (commonly referred to as your Recovery Point Objective or simply RPO) . If you can wait several days, then a file and folder based back up program might be right for you. If you need your data files immediately, and you have a second computer that you can copy them to, then an online solution might be the best way to go. Or finally, if your business depends upon your computer and its applications and data, then you must have a more comprehensive solution which may include a local recoverable image copy as well as an offsite image copy in the event of a serious disruptive event such as a fire, earthquake, flood or theft of production computing equipment.

Navigating these options and determining what methods of backup and recovery are best suited for your organization’s requirements are vital to maintaining the uptime and availability of your systems.

For further information on Advanced Technology Group’s comprehensive backup and recovery solutions